Adopted November 15, 1974
Revised October 1990
Revised June 2007
Revised July 2019
Membership in this Grotto shall be granted to those who are interested in speleology. Members of the Virginia Western Community College Cave Club (VWCCCC) are invited to participate and join the Grotto now and in the future.
Special meetings may be called by the Chairman, or, on application of FIVE regular members or 15 percent of the regular membership, whichever is greater, the Chairman shall call such a meeting.
FIVE regular members or 15 percent of the regular membership, whichever is greater, being in good standing, shall constitute a quorum for the transaction of business.
Amendments to this constitution may be submitted by a motion and are automatically tabled upon a second.
A submitted amendment must be voted on within two months of its proposal, and the active membership of the club must be specifically notified of the date of the vote and the nature of the amendment.
A two-thirds majority vote of all active members shall be required for adoption of any amendment.
C. In the absence or disability of the Chairman, the Vice Chairman shall perform all the duties of the Chairman.
D. In the
event of a long term absence or disability of the Chairman
(without the resignation of the Chairman) a vote shall be taken to decree the
absence of the Chairman at a regular meeting, of which this action was
announced at the previous regular meeting.
E. Upon the vacancy of the office of Chairman, the Vice-Chairman shall become Chairman.
No member shall be eligible to an office who has not been a member of the Grotto for at least one year, unless there are no such members available. All officers shall be Regular NSS members.
In the event of the resignation, release from office of an officer, or vacancy, a special election shall be called at the next regular meeting, and held at the following regular meeting to elect a member to the office for the completion of the term of the office except for the office of Chairman.
No member shall hold the same office more than twice in succession, and filling an unexpired term shall in this
regard not be considered as a term of office.
Should an officer resign during the grotto year, the Chairman shall appoint some member of the Grotto to assume the office temporarily until Article II, Section 3 of the bylaws can be applied.
A. An officer may be impeached for specific and willful infractions of the constitution, bylaws, or policies of the Grotto or National Speleological Society.
B. The impeachment process will be as follows:
1- A motion shall be made by a regular member, committee, or other officer for impeachment stating specific infractions.
2- The motion, upon a second, shall automatically be postponed until the next regular meeting.
3- The officer shall be given notice of the motion at least two weeks in advance of the meeting in which the vote is to be taken, and shall be given ample opportunity to defend himself before the Grotto.
4- Final action shall be by secret ballot and will require a simple majority vote of the active regular membership or a two-thirds majority vote of those regular members present, whichever is greater, for impeachment.
impeached officer may be reinstated by a two-thirds vote of the active
membership provided the officer complies with the requirements of the
ARTICLE III, MEMBERSHIP
A. All applications for membership shall be in writing, endorsed by a Regular member in good standing and accompanied by dues for one year. Applications shall include a signed statement that the applicant agrees to practice and promote cave conservation.
1. Regular members are individuals 17 years of age or older who are members of the National Speleological Society, have all privileges of the Grotto, including the right to vote, serve as committee chairman, receive a copy of currently issued regular publications and have access to all of the Grotto records and data.
2. Associate members are individuals who are not members of the National Speleological Society and may not vote, hold office, or serve as committee chairman. Such members receive a copy of currently issued regular publications and, at the discretion of the Grotto Officers, may have access to all of the Grotto records and data.
3. Junior members are individuals who are less than 17 years of age and are members of the National Speleological Society. Such members have the same privileges as Associate members.
4. Family members are members who are in the immediate family of and reside at the same address as a member, other than a Family member of the Grotto. Family members do not receive publications but otherwise have all the privileges of Regular, Associate or Junior members, depending on their classification as follows:
A. “Family Regular" depends upon a Regular membership, is a member of the National Speleological Society, and is 17 years of age or older.
B. “Family Associate" depends upon a Regular or Associate membership and is not a member of the National Speleological Society.
C. “Family Junior" depends upon a Regular or Associate membership, is a member of the National Speleological Society and is less than 17 years of age.
5. Institutional members are incorporated organizations and unincorporated entities, other than individuals, whose interests or activities are related to speleology and support the purposes of the Grotto. Institutional members will have the same privileges as Regular members except the right to vote, hold office, and serve as committee chairman.
Additions to membership and dropping of members:
A. A member must sponsor a candidate for membership and this proposal must be seconded by another member. No name shall be voted upon until a meeting following that in which the membership was proposed.
C. It shall be the duty of the sponsor to see that the new member becomes familiar with Grotto functions, to see that the member is introduced to safe caving procedures that will benefit and encourage his or her enjoyment of caving.
D. Resignation from membership shall be in writing, and no resignation shall be accepted from a member who is not in good and regular standing. Members in arrears for dues for a year shall be dropped.
Annual dues shall be as follows:
1. Regular membership $10.00
2. Associate membership $10.00
3. Junior membership $5.00
4. Family membership
A. Regular $5.00
C. Junior $2.50
5. Institutional membership $10.00
Dues are payable at the first regular meeting after the annual November meeting.
A. Amendments to these bylaws may be submitted by a motion and are automatically postponed until the next regular meeting upon a second.
C. A two-thirds majority vote of all active members shall be required for adoption of an amendment.
Robert's Rules of Order, as revised, shall be the parliamentary authority on all matters not covered by the constitution and bylaws of this Grotto.
Bylaws, Article VIII: Vote by Proxy. Adopted Jan. 1, 1983.
Bylaws, Article IV: A: Increase in annual membership dues for Regular, Associate, Junior ,and Family members. Adopted April 21, 1989.
Constitution, Article V: Separation of the office of
Secretary and the office of Treasurer.
Bylaws, Article I: 3 & 4: Section 3 was divided into two parts, creating section 4 so that the duties of the two offices in Article V of the Constitution would be clearly stated. Adopted September 15, 1989.
Adopted July 19, 2019
Constitution, Article VI, Section 3: Left the number at 5 but changed from 30% to 15% of regular members for calling a special meeting
Constitution, Article VI, Section 4: Left the number at 5 but changed from 30% to 15% of regular members for making up a quorum
Bylaws, Article III, Section 2, E: Added NSS Anti-Harassment Policy to first bullet item.
Bylaws, After Article VIII: Deleted “Order of business” section from the bylaws. Also deleted extra text at the bottom of this document (duplicated order of business and duplicated ‘updates’.
Constitution & Bylaws: Minor formatting corrections and spelling corrections.